One business. One system.

Everything it takes to run a vending operation.

Coil connects what you buy, where it goes, what it sells for, what you spend, what you owe in taxes, what you pay locations, and what you actually make.

Inventory and purchasing

Know what every unit cost you.

Every purchase becomes a lot. Coil splits product cost, shipping, and the sales tax you paid across its units, then follows each unit from warehouse storage into a machine and out as a sale or removal.

  • Workspace product catalog, with approved products from Coil's shared catalog
  • Lots with acquisition date, supplier, best-by date, and per-unit cost basis
  • Unit-level status: in storage, in a machine, sold, or removed
  • Supplier records for faster purchasing
  • Stock moves between storage and machines, with earliest-expiring stock used first
  • Personal-use removals with use tax calculated on cost

Lot · Celsius Sparkling Orange 12oz

sample data
Supplier
Costco
Acquired
Sep 12
Best by
Mar 2027
Product cost
$38.99
Sales tax paid
$2.34
Units
24
Cost per unit
$1.72

10

Warehouse

8

In machines

6

Sold

Machines and locations

Keep every venue's terms where the work happens.

Locations hold contacts, commission terms, and their own sales tax rate. Machines are placed at locations, carry their own card-fee settings, and can override a location's payout model.

  • Machine records with make, model, serial number, and placement dates
  • Net revenue percentage or net profit share payouts per location, with machine overrides
  • Per-location sales tax rates for routes that cross state lines
  • Location expenses, like card reader software or truck rentals, counted against that location
  • Restock visits with machine counts and per-product targets

Location · Riverside Fitness

sample data
Payout model
Net revenue percentage · 10%
Sales tax rate
6% (workspace default)
Machines placed
2
Revenue this month
$3,912.00
Payout owed
$391.20
Location expenses
$25.00
Profit after payout
$1,402.18

Location expense: card reader software, recorded as a receipt and deducted from this location's profit.

Sales, finances, and records

Close the month with numbers you can trace.

Sales come straight from your vending software's reports or quick manual entry. Coil records revenue before tax, the sales tax you owe, card fees, and cost of goods, then rolls it up by period and location.

  • Sales imports from vending software reports, with duplicate protection and undo
  • Sales tax to remit, including tax backed out of tax-included prices
  • Original receipts stored privately and linked to lots or expenses
  • Mileage trips with ordered stops, route distance, and the rate used
  • Dashboard, per-location profit and loss, and period summary CSV export
  • Team access with owner, manager, and read-only viewer roles

Period summary · September

sample data
Revenue
$8,426.50
Cost of goods sold
$3,412.18
Card reader fees
$328.30
Location payouts
$642.80
Location expenses
$75.00
Net profit
$3,968.22
Sales tax to remit
$505.59
Mileage deduction
$212.80

Export the same summary as CSV for your bookkeeper.

Also through MCP

Use the app, your AI client, or both.

The same records and actions are available to compatible AI clients through Coil's MCP server, with scoped keys, previews for important changes, and an audit trail.

Get startedSee how MCP works